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Academic Policies

Attendance

Good academic standing requires the presence of students at all class and lab meetings. Therefore, course attendance at Institute is mandatory. There are only two acceptable reasons for absence from class or lab: 1) serious illness on the part of the student or 2) a family emergency. In the former case, the student must submit a doctor’s or clinic note explaining the reason for the absence to the instructor(s) and the Registrar’s Office. In the latter case, the student must submit a note to his/her instructor explaining the reason for the absence. Explanations for excused absences must be received no later than one week after the last missed class. However, exceptions can be made by the instructor for prolonged emergencies when a student does not have means or opportunity to inform the Institute of his or her situation.

Students are required to e-mail instructors for absences prior to the missed class. If prior contact is not possible, the student must contact each instructor and arrange to make-up work immediately upon returning to the Institute. All make-up work is assigned by the instructor. Instructors are not obligated to provide make-up work for unexcused absences. Absence for unexcused reasons may negatively affect the student’s final course grade. More importantly, under faculty discretion, unexcused absences in excess of 25% of total class and lab time may result in failure of the course.

All students are expected to arrive to class on time. Late attendance is disruptive to both the instructor and students. If a student is tardy for a class more than the instructor deems advisable, the instructor will report the issue to the student’s program director for appropriate action.

Drop Policy

A student will be considered as a drop if the student notifies Tysons Institute in writing that he/she has dropped. If the student fails to notify Tysons Institute, the student will be terminated no later than seven days after the last day on which the student actually attended Tysons Institute.

Student Complaint and Grievance Policy

Every complaint must be in writing and dated when it was submitted. Tysons Institute will keep all complaints confidential. Under some circumstances, a release may be needed in order for a complaint to be properly investigated and resolved in a timely manner. The following chains-of-command are essential and appropriate paths for complaint/grievance resolution:

  • For academic concerns, first see the instructor, then the Director of Education, and if still unresolved, then the Vice President of the institute.
  • For administrative concerns, first see the administrative assistant, and if still unresolved, then see the Vice President of the institute.
  • For financial concerns, first see the Vice President of the institute, and if still unresolved, then the President.
  • Final resolution of complaints and grievances rests with the President and CEO of Tysons Institute.
  • If, after adhering to the steps outlined in Tysons Institute’s formal procedure and plan to resolve grievances, a student does not feel that the grievance has been resolved satisfactorily, the student may elect to voice his/her concern to the State Council of Higher Education for Virginia (SCHEV), 101 N. 14 Street, Richmond, Virginia, 23219 (804) 225-2600.

Grading System

The formal grading system utilized by Tysons Institute conforms to recognized educational standards.

The grades of A, B, C, D, and S are passing grades. Grade “F” is a failing grade. The grade of “I” (Incomplete) is given to a student whose work has been of passing quality but who has, for compelling reasons, been unable to complete all of his or her required course work by the end of the semester.. The quality of performance in any academic course is reported by a letter grade. These grades denote the character of work and are assigned grade points as follows:

Percentage Letter Grade Grade Points Cummulative GPA (CGPA) Academic Standing
100-90 A 4.00 4.00 Excellent
89-80 B 3.00 3.00 Good
79-70 C 2.00 2.00 Satisfactory
69-60 D 1.00 1.00 Passing
59 and below F 0 0.00 Failing
-- S -- -- Satisfactory (non-credit)
-- I -- -- Incomplete (see below)

Symbols:

  • R: Repeat Course
  • W: Withdrawn
  • IP: In-Progress
  • TC: Transfer-in Credits
  • X: Audited Course
  • (*): Course not applicable to current degree

Grade Appeal

A grade appeal must be initiated by the student within three weeks of receiving the grade. A written request must be submitted to the instructor of the class. If the issue is not resolved, the written request must be submitted to the appropriate Program Dean or coordinator. If after a review by the Program Dean the issue remains unresolved, a committee of uninvolved faculty or staff will be selected for the grade appeal hearing. Both the student and the faculty member may present information. The committee will notify the student and the instructor of its findings within seven days of the hearing. All decisions are final.

Students that Receive a Grade of Incomplete

The grade of “I” (Incomplete) is given to a student whose work has been of passing quality but who has, for compelling reasons, been unable to complete all of his or her required course work by the end of the semester. Students receiving a grade of “I” will be evaluated at the end of the sixth week of the following semester according to the minimum standards for academic progress. At this time, all work from the previous semester must be completed and submitted to the instructor.

A grade of “I” is not included in the calculation of the GPA, but will count as credit hours attempted for the purposes of calculating the successful course completion percentage. Courses that remain as an “I” at the end of the six-week period will automatically become an “F” and will be calculated in the GPA. Incompletes are also counted in the calculation of the successful course completion percentage if the student was charged for any portion of the course. Incompletes and withdrawals may have an adverse effect on the successful course completion percentage of a student if he/she has been charged tuition for any part of the course. The “I” grade is issued for verifiable, unavoidable reasons. Since the “I” grade extends enrollment in the course, requirements for satisfactory completion will be established through student/faculty consultation and documented on the student’s transcript. The instructor may complete a Grade Change Form to change a grade and must submit the form to the Registrar’s Office.

Students that Receive a Grade of R

If a student repeats a course and completes it with any grade other than the grade of “F”, the following rules will apply in posting the student’s cumulative record:

  • The original grade, credit hours, and subsequent repetitions must be calculated as credits attempted in the successful course completion percentage for the purpose of satisfactory academic progress. As a general rule, all of the credit hours for which the Institute has collected any tuition, whether for a first time or repeated course, will be included in the computation of the successful course completion percentage.
  • The GPA will be based only upon the higher grade for the repeated course attempted.
  • The original grade for the course repeated under this rule will remain on the student’s academic record. The lower attempt will be flagged for exclusion in the GPA calculation and the higher attempt will be flagged for inclusion in the GPA calculation.

Course repetition does not extend the maximum time frame for completing a program of study. Maximum Time Frame is the time allowed for a student to complete a course of study. This requirement is discussed in more detail in other sections. The student must complete the program within the original Maximum Time Frame allowed for their program.

Academic Advising

Staff members are readily available for consultation or discussion regarding educational, personal, and financial matters. All programs have periodic academic advising in regard to attendance and satisfactory academic progress.

Cheating and Plagiarism

Students are expected to do all of their own work, and teachers, Coordinators, and the Director have the right to investigate cases of possible cheating. Some examples of cheating include the following:

  • Using notes or looking on another student’s paper for help on a test/quiz
  • Asking another student for test questions in advance, using a computer translator rather than writing their own sentences, or using a dictionary
  • Having someone else write essays or do homework for them
  • Committing plagiarism

Plagiarism is using someone else’s published words or ideas in a student’s own written work, without citation. Cheating is a serious infraction in the United States, and will result in a zero grade on the test or assignment, will be recorded in the student’s file, and could lead to loss of student status and/or expulsion in the case of repeated offenses.

Graduation Requirements

To be eligible for graduation students must:

  • Successfully complete program objectives
  • Complete assignments
  • Show progress

A certificate of completion is presented by Tysons Institute to students who satisfy the graduation requirements.

Satisfactory Progress

To maintain satisfactory academic progress, students must meet the following standards:

  • Conform to the rules and regulations of Tysons Institute
  • Students are expected to make satisfactory academic progress with maximum allowable time frame toward the completion of their certificate

Course Withdrawals

Students are charged tuition and fees and receive grades for the number of weeks attended. A pattern of course withdrawals could cause a student to exceed the maximum time frame allowed for program completion and therefore fall below the standard for satisfactory academic progress.

Repeated Courses

Whenever a course is repeated because of an earlier failure, credits accrue only when the student attains a passing grade in the course repeated. A pattern of course repetitions could cause a student to fall below the minimum standard for satisfactory academic progress. A course may not be repeated more than once without the approval from the Director of Training.

Class Structure

A class/lab balance is maintained in all programs of study at Tysons Institute. It is important to understand that considerable outside class research, reading, and homework are required and necessary in order to maintain satisfactory academic progress. Tysons Institute reserves the right to administer oral examinations when the need for such testing has been determined by the Director of Education. Oral examinations are graded on the same basis as written tests and projects.

Class schedules are worked out to the best advantage of everyone concerned, students and faculty. If there is a problem with your schedule, discuss it with the Director of Education. The typical class size is ten. A class consists of four to six scheduled hours in a class (including lab, lecture, quizzes and examinations). Occasionally, additional class hours may be required for class completion, without additional cost.